Student submission approval form (UBC)
Ask bepress to include the following drop down:
If this submission was previously published in a journal, select the most appropriate statement from the dropdown list:
· I have retained non-commercial copyright for my work through an agreement with the publisher
· ·Publisher holds the copyright
ask bpress to add the template below but where ? creating an account or when they are filling out the submission template?
Each submission for an item to be uploaded to the IR must be accompanied by a signed Consent Form: TEMPLATE For storing/accessing personal information outside Canada];
ask bepress to add the check email like below?
Example from UVic of how to ensure email is correct and same one as previous submission:
Do we ask bpress to add to submission form or do we include the following questions in the non exclusive licence?
Has the work been published under a Creative Commons Licence?
Has the work been pubished in an Open Access Journal?
do we want to ask the question---Was the research funded?
Do we give the two options like UBC does:
I am depositing the work myself and use an online click thru licence
KORA staff are depositing the work on my behalf submit the licence thru a web form or by campus mail
The following need to be determined? by us? by the submittor?
should we send the non-exclusisve licence to legaL?
do we want to talk about peer-review? UBC has some info
do we add a question in the licnece about llowing material to be copied to another database???
what do we do about publishser conditions attached to a published article eg must link to publisher site, DOI ete
Journal of Experimental Psychology: Applied
Do we intend to do linking as requested and include statements?
I guess I was not aware of all the complexities and thought more of a yes it can be archived or not it cannot
This will impact the way/extent to which we keep records of permissions
Examples of Submission polices:
Submission Policy http://www.sherpa.ac.uk/OpenDOAR/opendoarpolicies.php
Submission Policy concerning depositors, quality & copyright
SFU has author/submittor submit a form that states: Everyone who submits work to Summit for the first time will need to sign a non-exclusive license and return it to the Library. By signing the license the author does only two things - they guarantee that they have the rights to deposit the work in Summit and they give the SFU Library permission to migrate the work to newer formats as they develop for purposes of preservation. All rights to the work remain with the author."
SFU licence states: "You represent that you have the right to grant the rights contained in this license and you also represent that your submissions do not, to the best of your knowledge, infringe upon anyone's copyright. You represent that the submissions, if authored by you, are your original work, and that you have not previously assigned or relinquished these rights.
If any of your submissions are based on work that has been sponsored or supported by an agency or organization otherYou represent that you have the right to grant the rights contained in this license and you also represent that your submissions do not, to the best of your knowledge, infringe upon anyone's copyright. You represent that the submissions, if authored by you, are your original work, and that you have not previously assigned or relinquished these rights.
If any of your submissions are based on work that has been sponsored or supported by an agency or organization other than Simon Fraser University, you represent that you have fulfilled any right of review or other obligations required by the agreement with such sponsor.
You understand that Canadian Copyright law applies to your submissions."
Only submit once unless your submission is one in which you do not hold the copyright--then must submit a separate licence
Send Letter such as example document below asking Faculty to archive in KPU IR
When you work with Faculty who want to summit their content to an institutional repository, you will want to encourage them to retain copyright to their work or at least retain rights to publish their work electronically when they publish papers.
Click on the link below to see a paper on "Advocating for Scholarly Communication Issues"
and for more inof see How to Retain Your Rights tab
Faculty and Staff Checklist from some institution somewhere
Consider the following policy:
When students submit work to be deposited in the IR they will need to sign an agreement such as the following:
Non exclusive licence agreement for student work
Students also need to sign a consent form for information stored outside of Canada; see sample below.